Privacy Policy

This Privacy Policy describes how AtoZJobs ("we", "us", or "our") collects, uses, and shares your personal information when you use our website, mobile applications, and related services (collectively, the "Platform").

We have designed this policy to be clear and easy to understand — no confusing legal jargon. If you have any questions after reading it, please contact our Privacy Team using the details at the end of this page.

Quick Summary

1. Information We Collect

We collect information you provide directly, information generated by your use of the Platform, and information from third-party sources.

Information You Provide

• Account details: Name, email address, password, phone number, and location.
• Profile information: Work experience, education, skills, certifications, resume/CV, and portfolio links.
• Job preferences: Desired role, salary expectations, work type, and preferred locations.
• Application materials: Cover letters, assessments, and additional documents.
• Payment information: Billing address and payment method details (processed by our payment partners).
• Communications: Messages you send to employers, our support team, or through platform features.

Information We Collect Automatically

• Usage data: Pages viewed, jobs searched, applications submitted, and time spent.
• Device information: IP address, browser type, operating system, and device identifiers.
• Location data: Approximate location based on IP address.
• Cookies and tracking: As described in our Cookies Policy.

2. How We Use Your Information

We use your personal information for the following purposes:

• To provide our services: Create and manage your account, display job listings, and facilitate applications.
• AI-powered job matching: Analyse your skills to recommend relevant opportunities.
• To connect you with employers: Share your profile with employers you apply to.
• To personalise your experience: Remember your preferences and tailor content.
• To improve our Platform: Analyse usage patterns and develop new features.
• To communicate with you: Send service updates, security alerts, and job alerts.
• To ensure safety and security: Detect and prevent fraud and abuse.
• To comply with legal obligations: Respond to lawful requests and enforce our Terms of Service.

3. Legal Bases for Processing (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process your personal data under the following legal bases:

4. How We Share Your Information

We share your information only in the following circumstances:

With Employers

When you apply for a job, your profile, resume, and application materials are shared with that employer. We recommend reviewing an employer's own privacy policy before applying.

With Service Providers

We work with trusted third-party companies that help us operate the Platform:

• Cloud hosting: AWS and Google Cloud (data storage and processing).
• Payment processing: Stripe and PayPal (secure transactions).
• Analytics: Google Analytics (anonymous usage insights).
• Email delivery: SendGrid (transactional and marketing emails).

All service providers are contractually required to protect your data.

5. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• 👁️
  Right to Access Request a copy of the personal data we hold about you.
• ✏️
  Right to Correction Update or correct inaccurate or incomplete information.
• 🗑️
  Right to Deletion Request deletion of your personal data.
• ⏸️
  Right to Restrict Processing Limit how we use your data in certain circumstances.
• 📦
  Right to Data Portability Receive your data in a structured, machine-readable format.
• 🚫
  Right to Object Object to processing based on legitimate interests or direct marketing.
• 🤖
  Right re: Automated Decisions Request human review of AI-driven decisions.
• 📣
  Right to Lodge a Complaint File a complaint with your local data protection authority.

To exercise any of these rights, please contact us at privacy@atozjobs.com. We will respond within 30 days.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide our services:

• Active accounts: Data retained while you use the Platform.
• Inactive accounts: Accounts inactive for 3 years may be deleted after notice.
• Job applications: Retained for 2 years for record-keeping.
• Legal and financial records: Retained for up to 7 years as required by law.
• Analytics data: Aggregated and anonymised after 26 months.

7. Data Security

We take the security of your personal information seriously and implement industry-standard safeguards:

• Encryption: TLS 1.3 for data in transit and AES-256 for data at rest.
• Access controls: Role-based access with multi-factor authentication.
• Monitoring: Continuous security monitoring and intrusion detection.
• Regular audits: Annual penetration testing.
• Employee training: Mandatory privacy and security training.

8. International Data Transfers

AtoZJobs is based in the United States. If you access the Platform from outside the US, your information may be transferred to, stored, and processed in the US and other countries where our service providers operate.

For transfers from the EEA, UK, or Switzerland, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission.

9. Children's Privacy

AtoZJobs is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected data from a child under 16, we will take steps to delete it promptly.

10. Cookies & Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyse usage, and deliver personalised content. For detailed information about the cookies we use and how to manage them, please see our Cookies Policy.

11. Third-Party Links

The Platform may contain links to third-party websites, including employer career pages and social media platforms. We are not responsible for the privacy practices of those sites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will:

• Post the updated policy on this page with a new "Last updated" date;
• Notify you by email (if you have an account); and
• Where required by law, obtain your consent before the changes take effect.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: